Cloud-Based Point of Sale System for Canteens and Multi-Vendor Operations – Use Cases

Our cloud-based Point of Sale (POS) system offers real-time synchronization across all locations, providing seamless business intelligence for efficient operations. Whether managing a single canteen or multiple vendor locations, the cashless canteen app integrates effortlessly with your POS and inventory systems. This POS system for canteens delivers operational efficiency and an exceptional user experience.

Integrated Cashless Payments

Our cashless payment system is fully integrated with the cloud-based POS, automating reconciliation and simplifying financial processes. Supported payment methods include:

• Closed-loop card payments
• Biometric authentication
• QR code payments, generated by our progressive web app and valid for 10 seconds per transaction for added security.

Use Case: Corporate Canteen Cashless Payments

In a corporate canteen, employees can use their NFC cards, biometrics, or a QR code from the app to pay for meals and beverages. The cashless payments are automatically reconciled, reducing manual handling and speeding up service times, ensuring a smooth transaction experience while maintaining accurate financial records for the company.

Real-Time Product, Voucher, and Price Management

Make live updates to products and prices across all POS systems through our cloud-based back office. This feature allows for:

• Product-specific vouchers, discount codes, and authentication vouchers
• Flexible voucher settings, including validity by date, time of day, outlet, and product category

Use Case: University Cafeteria Promotions

A university cafeteria can offer time-limited discounts on certain items, such as coffee or sandwiches during exam periods. The system enables administrators to create product-specific vouchers for students, set validity times, and instantly update POS systems. This ensures all outlets apply the same promotions, improving customer satisfaction and driving sales.

Canteen Self-Service Kiosk

The cloud-based POS system can be deployed as a self-service kiosk in canteens, offering a streamlined, user-friendly interface. Customers can:

• Tap to place orders quickly
• Receive receipts for collection
• Authenticate collections via QR code, biometrics, or card payments

Use Case: Hotel Breakfast Buffet Self-Service

A hotel can implement self-service kiosks for breakfast buffets. Guests can select their items, tap to order, and authenticate payment via their room key (NFC), biometrics, or a QR code from their mobile app. This reduces lines, speeds up service, and ensures that orders are seamlessly tracked within the POS system.

Advanced Pre-Order Engine

The pre-order engine allows customers to schedule orders in advance (daily, weekly, or monthly). Features include:

• Rotating menus based on dates and customer groups
• Integration with the cloud-based POS for easy collection

Use Case: Office Meal Pre-Orders

In a corporate setting, employees can pre-order their lunch for the week using the Allxs app. The system manages rotating menus based on dietary preferences and automatically processes the orders at the selected time. Employees can authenticate their collections using cards or biometrics, streamlining the lunch break while reducing wait times and enhancing employee satisfaction.

Powerful Inventory Management

Our inventory management system ensures precise stock control with the following features:

• Unit of Measure Management: Receive products in bulk and sell in pre-configured units.
• Virtual Warehouse Management: Monitor and deplete stock from the correct inventory source.
• Automatic Requisitions and Transfers: Set minimum stock levels to automatically trigger requisitions when sales are processed.

Use Case: Multi-Location Resort Inventory

A resort with multiple restaurants can use the virtual warehouse management system to track stock levels across locations. If one restaurant is running low on wine, the system can automatically transfer inventory from another location or trigger a requisition for new stock, ensuring that popular items are always available without overstocking.

Supplier, Purchase Order, and GRN Management

Manage suppliers, purchase orders, and Goods Received Notes (GRNs) from the back office, or integrate the system into existing procurement software to streamline purchasing workflows.

Use Case: School District Supply Management

In a school district, cafeterias across multiple schools can use Allxs to manage purchase orders for bulk food supplies. With centralized procurement, the system generates GRNs upon delivery and integrates them with the inventory system. This ensures accurate tracking, reduces manual paperwork, and simplifies the restocking process across all school locations.

Live Business Intelligence and Sales Analytics

Our live business intelligence tools offer real-time access to critical data, helping you:

• Analyze sales trends to drive promotions and improve revenue
• Manage expiring inventory using integrated promotional tools

Use Case: Expiring Inventory at a Hotel

A hotel restaurant can use live business intelligence to track inventory and identify items approaching expiration, such as fresh produce. Promotions can be pushed through the platform to incentivize guests to purchase these items, reducing waste and maximizing revenue.

Canteen Ordering App

The Canteen Ordering App allows users to interact with multiple vendors in a single shopping experience. Integrated with the POS system, the app offers:

• Unified inventory management for streamlined vendor operations
• Account balance and rewards tracking
• Access to purchase history and dietary preferences

Use Case: University Campus Food Court

In a university food court with multiple vendors, students can order from different outlets through the app in a single transaction. The POS system tracks orders for each vendor while unifying inventory management. Students can also track their account balances and meal plan usage within the app.

Click and Collect with Enhanced Security

Ensure fast and secure collections with Click and Collect, authenticated through:

• QR codes, valid for 10 seconds
• Biometric authentication or NFC cards with optional PIN

Use Case: Airport Lounge Food Orders

At an airport lounge, travelers can use Click and Collect to pre-order food and beverages via the lounge app. Once they arrive, they simply scan their QR code or use biometrics to collect their order. This speeds up service and ensures an enhanced, secure customer experience.

Paperless Transactions and Digital Engagement

Our paperless POS solution offers environmentally friendly, digital communication options:

• Digital receipts, delivered based on user preferences
• Live special offers sent via push notifications, SMS, or email
• Low balance alerts, notifying users when their account falls below a preset threshold

Use Case: Resort Special Offers

A resort can use digital engagement to send push notifications with exclusive offers for spa treatments or dining discounts to guests staying on the property. Digital receipts are provided for all transactions, and guests receive low-balance alerts to top up their resort account for seamless payments throughout their stay.

Progressive Web App (PWA)

Our canteen app is a progressive web app (PWA), providing an immersive and reliable user experience without needing app store downloads. Key features include:

• Instant loading from the home screen, regardless of network connection
• Push notifications to re-engage users
• A full-screen, app-like experience

Use Case: University Canteen Mobile Orders

Students can add the canteen’s PWA to their mobile home screen, enabling them to order food instantly, even in areas with weak connectivity. The PWA allows students to receive push notifications about meal specials and order pickups, ensuring a smooth and convenient mobile experience.

In-App Promotions and Special Offers

Boost engagement with in-app promotions:

• Static banners for promoting events, daily specials, or discounts
• Product-linked offers, delivered via push notifications, email, or SMS

Use Case: Hotel Restaurant Happy Hour

A hotel can promote its daily happy hour specials with in-app banners and push notifications to guests staying on the property. Guests can click on the promotion to book a table directly, driving increased engagement and restaurant bookings.

Enhanced Account Management Features

The Canteen Ordering App allows users to manage their accounts with access to:

• Account balances and reward points
• Purchase history and dietary preferences
• Customizable settings for communication and notifications

Use Case: Corporate Canteen Personalization

In a corporate canteen, employees can manage their meal accounts through the app, track their spending, set dietary preferences, and receive personalized notifications for offers and promotions. This provides a tailored experience, enhancing user satisfaction and engagement.